Case · Knowledge
Internal documentation as an active AI assistant.
Systems that turn internal documentation into an active AI assistant. Eliminating repetitive HR questions.
- Anonymous
- OpenAI
- Pinecone
- Slack
Starting point
An information black hole
Employees spend hours looking for information buried in Drive folders or an outdated Notion. HR keeps answering the same questions over and over. Knowledge gets lost and onboarding new hires drags on for weeks.
- Before
A frustrated team and lost data
MANUAL SEARCH
- After
Instant answers with a source
AI ASSISTANT
What we built
System architecture
From documents to answers.
- 01
Knowledge sources
PDF policies, Notion, GDrive
- 02
Text preparation
Converting the text into a form the AI can search (OpenAI)
- 03
Retrieval
Search by meaning in the database
- 04
Answer
The AI composes the answer
- OpenAI · Text preparation and chat
- Supabase · Database for search by meaning
- Flowise · Connecting the steps
- Vercel · Hosting
Timeline
How the rollout went.
- 01
WEEK 01
Collecting and cleaning data
Connecting to Google Drive and Notion and preparing the text for further processing.
- 02
WEEK 02
Preparing the search
Splitting the text into chunks and storing them in a database for searching.
- 03
WEEK 04
Launching the bot
Connecting to Slack/Teams and preparing team training.
Results
What changed after rollout.
- Study result
−90 %
Time spent searching
Time saved
- Study result
−60 %
Fewer repeated questions to HR
Support queries
From the project
„Our onboarding took 3 weeks. With an AI assistant, new hires are independent in 3 days.“
Start here
15 minutes is enough for you to know whether it makes sense.
You tell us what is bothering you. We tell you whether we can help, roughly what it costs and where I would start in your place. No presentation.
- jakub@transformuj.ai
- Phone
- +420 773 070 090
- Address
- Legerova 1820/39, Praha 2