Case · HR / operations
Onboard a new hire in 15 minutes.
No more paperwork. A conversational guide, digital signatures and an automatic push to payroll.
Model case: we assume the company looks like this and show how much it would yield.
- Model case
- Lovable
- Signi
- Supabase
Starting point
Paper onboarding slows the company down
A new colleague signs 11 documents, fills in the same data 3 times, HR scans and archives. 4 hours lost before the first work task.
- Before
4 hours → wasted
PAPER
- After
15 minutes → productivity
DIGITAL
What we would build
Onboarding system
A conversational guide, electronic signatures, automatic handover of data to the payroll system.
- 01
Welcome
A conversational guide
- 02
Details
Filled in from ARES
- 03
Signature
Electronic signature via Signi
- 04
Handover
Handover to the payroll system
- Lovable · Interface and process
- Signi · Digital signature
- Google Docs · Templates
- Supabase · Change log
Rollout steps
How the rollout would go.
- 01
DAY 01 to 03
Mapping the process
11 paper forms become 1 digital flow.
- 02
DAY 04 to 07
An interface that works like a conversation
A dialogue instead of a form. After entering the company ID (IČO), the details are filled in from ARES.
conversational_form.tsx
- 03
DAY 08 to 10
Connecting to the HR system
Passing the data to Datev / Pamica / an internal system.
Model assumptions
Where the result comes from.
We take a typical company from the sector and the situation from the brief, add labelled assumptions and calculate the result. If the inputs change, so does the result, so you can recalculate it for your own company.
Model company
A model company with paper onboarding: a new colleague signs 11 documents, fills in the data 3 times, and HR scans and files everything.
Inputs
- Documents to sign
- 11
- Paper onboarding before the first task
- 4 h
- Onboarding with the guide
- 15 min
- New hires per month (assumption)
- 4
- Labor rate (assumption)
- 24 EUR / h
Calculation step by step
- 01
Saved per new hire
240 min − 15 min= 225 min
- 02
Share saved
225 min ÷ 240 min= 94 %
- 03
Time saved per month
4 × 225 min= 900 min (15 h)
- 04
Value of the saved time per month
15 h × 24 EUR= 360 EUR
This is a gross saving of time and money. We include the cost of rollout and running only where it is visible in the calculation.
Model results
What would change after rollout.
- Model case
−94 %
From 4 hours to 15 min before the first work task
Time
- Model case
15 h / month
4 new hires × 225 min, 360 EUR
Per month
Your numbers belong in the model, not ours. The calculator shows where to start, and we work out the real values on your data.
Start here
15 minutes is enough for you to know whether it makes sense.
You tell us what is bothering you. We tell you whether we can help, roughly what it costs and where I would start in your place. No presentation.
- jakub@transformuj.ai
- Phone
- +420 773 070 090
- Address
- Legerova 1820/39, Praha 2